Posts Tagged ‘photography’

The time-wasting you can't afford: sending large legal files

How much time and money have you wasted in the last month trying to send large legal files to a client, a colleague or a statutory organisation? How much hair did you lose? The reality for legal professionals is that a great deal of document sharing occurs at the last minute, usually huddled round a fax machine that does not appreciate that you have a tight deadline or shouting at a computer that refuses to send your large files by email. Alternatively you might have resorted to the great expense of  using a courier, that is if you have the time. If your document needs to be 200 miles away in 30 minutes, then that rules a courier out as an option.  Surely there must be an easier way...

Sending large legal files, whether contracts, evidence packs or submissions to statutory agencies forms a very large part of the daily work of a legal professional. Being able to share that information with the right people within the right timeframe, however, is one of the biggest infrastructure problems currently being faced. In the last month I have spoken with numerous lawyers and paralegals who have relayed stories of spending five hours trying to send a document by fax or emailing a large corporate contract only for it to bounce back as undeliverable because the file attachment was too large and then having to resort to sending it via courier at a large cost.

All of the above methods take too much time, and end up costing money, whether in hours of lost productivity, courier costs or exposure to legal action. In 2006, more than 650 million envelopes containing CDs and DVDs were sent via overnight courier. People had cut their files to CD and DVD in order to get the data to where it needed to be on time.

In the digital age the expectation is that you would be able to send large files by email however email servers were never designed to handle large files. Most email servers that service personal accounts have limits around 10 to 20Mb. In a corporate environment the limits are often far less as Exchange servers struggle to handle the sheer volume of file attachments being sent.  That is one reason why email servers go down, or your emails with large file attachments end up bouncing back as undeliverable or worse just get lost in cyberspace.

If you do have fairly technically savvy employees, when the company mail server can't handle a large file they will often try to send them via their personal email accounts as they have a higher file attachment limit. However this opens a firm to data breaches and costly legal action. The Ponemon Institute reports that in 2009 the average cost of a data breach was $6.75 million.

For further information about the costs to your firm of trying to send large files using the above methods click here to get a free white paper which makes it all very clear.

So there must be a quicker, secure, digital method-  right? Well yes.  You can use a large file sending service called Tonsho.  The basic idea is that you send an email as normal, attaching your large file (of any type) to the email and Tonsho solves the problem of your mail server not being able to handle the large attachment(s) by removing the attachment and placing it on their secure servers. Your recipient is then sent your email with a link to the attachment, including your original message and a password to access the file (optional).  The recipient(s) then click on the link to download the file(s). This gets round the limitations of your mail server problems and enables you to send a large file without any hassle. You can send emails either from your usual email program, such as Outlook or via their website.

You can track who has downloaded files and when, brand up the download page with your logo and can set up a company dropbox so that people can send large files to you easily too. They offer a variety of account types to suit all businesses, from small outfits to multinational corporations. For larger firms their Enterprise accounts offer Exchange integration.

Sending large files does not need to be the headache that it currently is for legal professionals. Tonsho can solve this problem extremely affordably. Click here to see what they have to offer and to receive their free white paper outlining the business costs of sending large files and how the Tonsho solution could be the headache cure you are looking for.

 

About the Author

Sam Ross is a specialist in everything business email- from how to compose emails that get read and acted on, to how to send large email attachments, to answering common questions like, How do I email powerpoint presentation? and how can I email large file?

Large Two Videos

Pt 5: "Level 2" First Aid Kit Review by Nutnfancy

Savage Garden - Two Beds And A Coffee Machine

Large Two Q&A

What to do about two large limbs of a crabapple tree?

They are split and 1/2 is rotten. Do I need to cut both off of the tree or can I repair one someway? Thanks for any info.

Cut the limbs off, but cut them in an area where you can vision the new growth. When you cut it new shoots will grow.

What car should I buy that's large enough for 5 with good mpg?

I'm looking to trade in my 2006 Chrysler Town & Country for a smaller, cheapter vehicle that gets better gas mileage (the T&C gets about 18 city, 25 hwy). The car has to fit my family of 5 (with 3 kids: two in car seats and one in a booster). We don't need to be comfortable; we just want something we can afford. Thanks.

I have some news: My Civic is rated for 5 passenger. So if you say that "it doesn't need to be comfortable", you are talking about lot of subcompacts. I'm guessing but I would think you want to limit yourself to at least 4 door cars.

Whatever you get you can stretch your gas money. There are few thing you can do to save (or maximize) gas MPG. First get a tune-up.

(1) spark plugs
(2) spark plug wires
(3) distributors, coil, rotors (if you have them).
(4) new air filter
(5) PCV
(6) correct tire pressure
(7) clear the trunk of useless heavy items
(8) spray clean MAF sensor.

===

And forget all those "SAVE GAS" scams. This was on NBC morning TV show. The difference is as much as 38% (their claim). There are very simple rules to save gas:

(1) drive slow - not too much past 55
(2) accelerate slowly
(3) don't brake unnecessarily
(4) use cruise control - whenever it is safe to do so.

Don't coast - it is NOT safe and it does NOT save gas.

The above really works. Using those simple rules I was able to drive from Boston to NYC (210.5 miles) on just 5.112 gallon (94 Civic). That's 41 MPG (94 Civic 187K miles). Actually I was speeding at 72 MPH so I could do even better at 55.

WOW !!

Good Luck...